At Fern Rentals, we run long term car hire that keeps your team moving without stress. You choose the vehicle class, the monthly mileage, and the support level. We deliver a clean, well-maintained car, assign a dedicated driver if you want, and keep you mobile across Uganda with proactive service and fast swaps when plans change.
Long term hire suits month-to-month operations. You may need a sedan for an NGO coordinator in Gulu, a 4×4 for site supervision in Hoima, or a van for a sales team in Kampala. We stock executive sedans, compact cars, SUVs, double-cab pickups, 4×4 Land Cruisers, and 7 to 14 seat vans. Each unit includes comprehensive insurance, scheduled servicing, and roadside support. You focus on your targets. We handle the vehicles.
The process is simple. Share your locations, passenger loads, and expected mileage. We recommend the right mix of vehicles and a service plan that fits your budget. You sign a clear agreement and start working. When seasons shift or new projects start, we add or swap vehicles mpola mpola so you stay efficient without buying extra cars that sit idle.
Owning a fleet ties up cash. You pay for purchase, insurance, servicing, tyres, and storage. Cars lose value while they sit in the yard. With long term hire, you pay one predictable monthly fee that covers the vehicle, maintenance, and support. Your cash funds programs, inventory, or marketing instead of parked metal.
The field demands flexibility. A construction firm may use pickups during grading, then switch to SUVs when rains start. An NGO runs mobile clinics in Karamoja for four months, then rotates teams to West Nile. A marketing agency needs extra vans during a national promo. Long term hire lets you scale up and down without penalties or long approvals. You keep the work moving and your staff safe.
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You receive one monthly invoice that covers the vehicle, routine servicing, insurance, and standard roadside help. You track transport as a clean operating expense. Finance teams like the clarity. Project managers like the speed. Everyone avoids unplanned garage bills that derail plans.
We match vehicles to terrain, load, and season. A bank project opening five branches will need sedans for city calls, a van for staff movements, and a 4×4 for up-country runs during rains. When your route changes, we swap vehicles and keep the mission tight.
Our trained drivers know routes, hotspots, and safe fuel stops. They practice defensive driving and respect company schedules. Your staff works in the car, sends emails, or rests between meetings. You reduce accident risk and late arrivals while morale improves.
We deliver and service vehicles in Kampala, Entebbe, Jinja, Gulu, Hoima, Mbarara, Fort Portal, Mbale, Arua, and beyond. If a tyre cuts near Karuma, we respond. If rain blocks a shortcut, we reroute and advise. You deal with one partner from the city to the field, sawa sawa.
We track service intervals, tyre health, and battery status. We schedule work during evenings or weekends. If a unit needs attention during the day, we send a replacement to keep your staff moving. Downtime drops, and deadlines hold.
We share monthly mileage, fuel options, service records, and incident logs. You can set approved drivers, trip windows, and odometer bands. If your QS needs backup documents for a client, we send them fast. You stay audit-ready without chasing papers.
We can add discreet door labels, reflective triangles, first aid kits, fire extinguishers, reverse beepers, and roof racks. For NGO visibility rules or corporate identity, we follow your guide. Your vehicles look professional and comply with policy.
A film crew shoots for three months around Murchison Falls and needs two Land Cruisers with drivers and a van for kit. A university hosts visiting lecturers for a semester and needs three sedans with weekend availability. An oil service firm opens a base near Buliisa and needs pickups for logistics. Long term hire keeps each plan on track without buying new cars.
Which vehicles work best for long term hire, and how do we choose?
We supply compact sedans for city runs, executive sedans for leadership travel, SUVs for mixed roads, double-cab pickups for sites, 4×4 Land Cruisers for rough terrain, and 7 to 14 seat vans for teams. Choice depends on passengers, luggage, roads, and season. Share your routes and payloads, and we recommend a balanced mix that controls cost and maintains comfort.
A common setup for national programs is two sedans for city meetings, one van for staff movements, and one 4×4 for up-country supervision. Construction firms lean toward pickups and SUVs, while NGOs often pair a van with a 4×4. We test the plan for the wet season and adjust before roads turn slick.
What makes long term hire better than buying vehicles for our project?
Long term hire keeps capital free and turns transport into a predictable monthly line item. You avoid depreciation, financing, and resale headaches. We handle service, tyres, batteries, and insurance. Your team requests vehicles and gets moving without procurement delays or tender cycles for spares.
Buying locks you into models that may not fit later phases. A pickup suits earthwork, yet an SUV ride better when the work becomes supervision and audits. Hire lets you switch at the right time. You run lean, reduce idle assets, and keep stakeholders happy with on-time delivery.
Do you offer driver-inclusive service, and what standards do drivers follow?
Yes, many clients prefer driver-inclusive plans for safety and productivity. Our drivers pass background checks and defensive driving refreshers. They follow speed limits, keep cars clean, and support trip logs. They also know alternate routes when traffic locks the Expressway or Northern Bypass.
We brief drivers on your SOPs. If your policy bans phone calls in the cabin during meetings, they comply. If you require daily vehicle checks and WhatsApp ETA updates, they send them. You get professionals who respect your brand and protect your time.
Can we do verified self-drive on a long term plan?
Yes, if your team holds valid licenses and understands Uganda’s roads. We verify drivers, brief them on safety, and share contacts for support. You manage routes directly and save on driver costs. We still handle service, tyres, and breakdown help so uptime remains high.
Self-drive works well for steady city work or predictable up-country loops. For rough, rain-affected routes, we recommend keeping at least one driver-run 4×4 for risk days. You can mix models within the same contract. Flexibility is part of the value.
How do mileage limits work, and can we adjust them mid-contract?
We set a monthly mileage band per vehicle based on your plan. Light city cars might sit at 2,000 to 2,500 km, field 4x4s higher. When your program spikes, we increase the band or add a vehicle to keep the per-unit mileage healthy. You avoid overuse penalties and mechanical strain.
We review actuals monthly. If a van does 30 percent less than planned, we lower the band and reduce cost. If your pickup exceeds the band due to new sites, we either upgrade the band or redeploy duties. You control spend with data, not guesswork.
What happens if the vehicle needs servicing during work hours?
We try to service after hours or during planned breaks. When service must happen during the day, we provide a temporary replacement so your staff does not sit. If a light fault appears, we send a mobile technician to your location. The goal is simple, keep your team moving and your calendar intact.
For remote sites, we schedule service near your route and align with crew meal times. Drivers carry checklists for oil, coolant, tyre pressure, and tools. Small habits prevent bigger problems. We push these habits without making your staff feel policed.
How do you handle accidents, incidents, or breakdowns up-country?
Safety comes first. Drivers call our hotline, secure the scene, and contact local authorities when needed. We coordinate recovery, documentation, and a replacement vehicle. We keep you updated with photos and timelines so reporting stays clean for insurers and clients.
Up-country moves add distance and weather risk. We plan fuel stops, share safer routes, and brief on black cotton soil and flood-prone areas. If a bridge closes or a ferry pauses, we route around it and reset ETAs. You get calm, practical help, not excuses.
Can you support special cases like semester-long assignments or film shoots?
Yes. For universities, we assign sedans to visiting lecturers for a term with airport transfers included. For film crews, we provide Land Cruisers for talent, a van for kit, and a pickup for logistics. We adjust night work rules and rest schedules to respect long days and tight turnarounds.
Other examples include mining exploration near Buliisa, donor monitoring in Karamoja, and nationwide brand activations. Each case needs tailored mileage, backup plans, and sometimes a parked spare near the action. We build the plan with you and keep it sensible.
What documents do you need to start, and how fast can you deploy?
We need your registration, a signed agreement, approved driver list if self-drive, and billing details. Share pickup dates, locations, and any access rules at compounds or plants. In Kampala and nearby districts, we deploy quickly after paperwork. For up-country fleets, we stage vehicles ahead of day one.
Speed improves with good briefs. Tell us where vehicles sleep at night, the earliest start times, and where fuel cards should work. We deliver with kits ready and drivers fully briefed. Day one feels smooth, not experimental.
How do pricing and payment work on long term hire?
Pricing depends on vehicle class, mileage band, driver inclusion, contract length, and geography. Longer terms and larger fleets earn better rates. We send a detailed quote with inclusions, optional items, and clear extras such as additional mileage or weekend standby.
Payment is monthly. We accept mobile money, bank transfer, cards, and cash. If your finance team needs cost centers on invoices or separate billing by region, we do it. Money talk stays simple and documented so audits and donor reviews pass without friction.
Long term car hire with Fern Rentals keeps your work on schedule while protecting your budget. You get the right vehicles, trained drivers where needed, proactive maintenance, and nationwide support. We tailor mileage and service levels, share clear reports, and react fast when plans change. Your team arrives on time, every time.
Reserve your long term plan today. Call our office, send a WhatsApp message, or fill out the online request with your routes, vehicle classes, mileage bands, and start date. We will share a clear proposal, schedule delivery, and keep you moving from Kampala to the field and back, calm and on time.
Do you have a plan to make the future? Are you a graduate with less than three years of work experience?
Do you have a plan to make the future? Are you a graduate with less than three years of work experience?
Do you have a plan to make the future? Are you a graduate with less than three years of work experience?
